Every company makes transactions daily. Cash flow is a continuous process that represents the company's financial activity. Let's find out how Orderry enables you to control your cash flow.
You can create multiple cashboxes to simplify financial accounting.
For instance, create two cashboxes for “Cash” and “Cashless” payments, or divide your Internal office spending and supplier payments expenses into different cashboxes. This way, you can track cash flow entries for these items separately.
Creating new cashboxes
Navigate to “Payments > Cashboxes” to create a new cashbox.
Hit the “+ Add cashbox” button to open the cashbox dialog window.
- Fill the cashbox name and scope (local scope for a single location, global scope for all existing locations).
- Enter the cashbox type. Select between Cash and Cashless types.
- Configure employee access to a new cashbox. You can also set up this in the employee settings.
- Press the “Save” button.
Editing existing cashbox
Hover over the cashbox bar and click the gear icon in the upper right corner to edit the selected cashbox. Enter the needed changes and hit the “Save” button to confirm.
Open the cashbox dialog window (the same process as for editing) and click the bin icon to remove the selected cashbox.
Remember: You can only remove an empty cashbox. Create expenses to zero out the cashbox before removing it.
Orderry sorts your cashboxes list by ascending name by default. Reorder this list the way you need by dragging the cashbox bar to the desired position.
There are several cashbox transaction types in Orderry:
- Order payment is an automatic income transaction generated upon order payment.
- Sale payment is an automatic income transaction generated upon sale payment.
- Return payment is an automatic expense transaction generated upon order or sale return.
- + Income transaction is a manual income transaction for any additional income.
- + Expense transaction is a manual expense transaction for any additional expense.
- Transferring is a money transfer transaction. It appears in both affected cashboxes (expense entry for the transferring cashbox, income entry for a transferring target cashbox).
You can tag your income and expense for more convenient search and associating transactions with corresponding cash flow items. Go to the “Settings > General” page and enable cash flow accounting. You can also add custom cash flow items on this page.
Orderry allows you to add the income and expense transactions retroactively. The system marks these entries with the “❗” icon. You can see the actual transaction date by hovering over the entry. Orderry allows you to manage employee permissions for adding transactions retroactively.
The Cashbox Report displays all cash flow events of the selected cashbox for the specified period.
Cashbox Report contains responsible employee name, date and time, comment, transaction type, and cashbox balance columns.
Print your Cashbox Report dataset or export it to the Excel file right in the Orderry app.
Removing and restoring transactions
Remove all unnecessary transactions by double-clicking the transaction and hitting the bin icon. You'll see the transaction data is strikethrough now meaning it's removed. Transaction removal impacts the cashbox balance.
Orderry enables you to cancel the removal operation. Double-click the removed transaction and press the “Restore” button. This action impacts the cashbox balance as well.
Note: While the cashbox balance changes upon transaction removing and restoring, transaction field “Residue” stays the same. This field represents the original cashbox balance in time your employee made the transaction.