On the Settings > Prices and discounts > Service and product prices page, you can add and customize different prices for goods and services. In Orderry, a price is a markup on the purchase price that you specify when posting a product or creating a service.
For example, you buy an item at a cost price of 200. There is a 100% markup for the retail price and 15% for the wholesale price. The retail price of such items will be 400 and the wholesale price will be 230.
Also, a certain type of price can be used as a personal discount to a customer for products or services during a sale or for materials in work orders and invoices.
For example, you have regular customers for whom the markup on all products or services is lower. You create a price for regular customers with a lower margin and set this type of price as a discount in the profile of such customers.
Prices can be calculated automatically when posting or set manually in the product profiles. Prices can be selected when adding products to work orders, sales, or invoices, as well as during the printing of price tags and labels.
Creating a New Price for Services
1. Select the Services tab. Click the “+ Price” button.
2. Enter a name.
⚠️ Service price names must be unique and cannot be duplicated.
3. Select the pricing method for this service. For services, you can configure two pricing methods: Markup and Rate.
Markup — allows you to set the service price as a percentage of its base price.
In the Markup, % field, enter the desired value and select the unit of measurement.
If necessary, enable the Set initial quantity when adding services option and select the source from which the initial quantity will be taken: scope of work or duration.
Planned quantity — the initial quantity of the service is determined by the scope of work performed. For example, if a service involves painting 4 parts, the initial quantity will be 4.
Duration — the initial quantity is determined by the time required to perform the service. For example, if a service takes 2 hours, the initial quantity will be 2 hours.
Specify the locations for which the price will be available: all or selected.
Select the employee roles that will be able to view and set this price type.
Click Save.
Rate — allows you to set a specific cost for the service: either a fixed rate or a rate based on the volume of work performed.
Select the calculation method:
Fixed rate — specify the cost of the service in the Rate field.
Volume-based rate — specify the cost per unit of work and select the appropriate unit of measurement.
If necessary, enable the Set initial quantity when adding services option and select the source of the initial quantity: scope of work or duration.
Planned quantity — the initial quantity of the service is determined by the scope of work performed. For example, if the service involves painting 4 parts, the initial quantity will be 4.
Duration — the initial quantity is determined by the time required to perform the service. For example, if a service takes 2 hours, the initial quantity will be 2 hours.
Specify the locations for which the price will be available: all or selected.
Select the employee roles that will be able to view and set this price type.
Click Save.
Creating a New Product Price
1. Select the Products tab. Click the “+ Price” button.
2. Enter the name and markup percentage (this can be a negative value if necessary).
⚠️ Product price names must be unique and cannot be duplicated.
3. Select the locations to which this price type will apply. Click All to apply it to all locations, or select one or more.
4. Select which employee roles will have access to view and use this price type.
5. Click the “Create” button.
Once a new price is created, it is automatically applied to all existing products in Inventory.
How to Edit a Price
All created prices are displayed in a table with the name and amount of the markup. To edit the price, double-click on its name. Make changes and save them.
Important: When you edit the value of the current markup, the new value is applied only to the new products purchased. If you want to change the value of the markup so that it is applied at once to all the goods in your stock, then you have to remove this price and create a new one with the markup value you need. In this case, this price is applied to all products because it is created as a new one.
Also, if you want to apply different markups to different products at the same price, you can do this by revaluing the products using the product export/import option.
You can find more information about the mass price change (price review) in this article.
To delete a price, open it and click the Delete button.
Please note that you will not be able to delete the price if it is set by default in the work order, sale, or invoice. You can change the default price on the page “Settings > Prices and discounts” under the table with the list of prices.
Features and Use of Prices in Orderry
You can set up the use of default prices in work orders, sales, and invoices for services or products:
Default price for Work Orders. When you add a product to the work order, a specified price will be set.
Default price for Sales. The specified price will be set when you add products to sales.
Default price for Invoices. When you add products to the invoice, a specified price will be set.
For example, if you always add items at a repair price to work orders, you can set the price “Repair” in the field “Default price for Work Orders”.
You can check the “Use service duration as quantity” checkbox.
For services measured in units of time, the duration will automatically be used as the initial quantity when adding the service to work orders, sales, or invoices.
For example, if the unit of measurement for a service is hours and its duration is 4 hours, the quantity will automatically be set to 4 hours when added to a document.